LEC Operations Update - May 8, 2020

Dear LEC Scouting Family,

Scout camps are a place where kids laugh, learn, explore, and grow in the outdoors. We know how important these experiences are for our Scouts, and we will do everything we can to ensure we deliver a safe and secure summer experience. 

Last week we sent out a survey asking for you to respond about your summer camping plans for your family. We had almost 800 respondents, thank you! Those answers serve as a guide to us as we plan for our summer operations. The majority of respondents were with our Scout BSA program. In fact, we saw around 9 times more responses from our Scouts BSA families as from our Cub Scout families. We have also seen a large response from our troops in reserving spots with early registration for Scouts BSA camp at Beaumont Scout Reservation. 

As we wait to hear from the state and governor, we are currently evaluating the operations of our Cub Scout summer programing. We have increased the program offerings for Cub Scouts by offering four sessions of Cub Scout Adventure Camp where campers can choose to participate in the day, stay overnight, or a combination of the both and three sessions of Webelos Exploration Camp. Despite increasing the number of opportunities to participate in Cub Scout summer programming, we have seen a 44% drop in registrations from this time last year. This comes while we were trending ahead at the beginning of March for a 20% increase in campers.We understand that this trend might be due to packs not meeting during COVID-19 as often and thus promotion and coordination is not a prevalent thought.

We will need to make a decision soon on next steps for summer programming to ensure we can adequately hire, train and prepare camp staff, including access to required-National BSA trainings and in-person certifications and prepare our camp property. To ensure we can run an effective program that is financially sustainable, this is your time to be heard!

We are planning on making further decisions about the future of our Cub Scout camping programs for the summer of 2020 during the week of May 18th. If you are considering participation in our Webelos Exploration Camp or Cub Scout Adventure Camp, we need you to register and place a deposit of at least $25 per Scout before May 18th.

The deposit is risk-free and we will refund your money 100% if camps are unable to proceed or if you have a health and safety concern and don’t wish to send your Scout to camp. As a part of this registration, we will be asking that you provide us information about your flexibility on timing and locations of Cub Scout Camping sessions so we can determine if consolidating sessions is a possibility. 

As we make decisions about Cub Scout summer programs, know that our first priority is the health and safety of you and your Scout. Even if it doesn’t prove to be viable to run Cub Scout summer camp this year, know that we will continue to provide Cub Scout opportunities to your family so that your Scout stays engaged, involved, and on the right track for advancement.

We understand that there are a lot of unknowns right now, so we are hosting a Q&A session via Facebook Live on Monday evening at 6:30 PM. You can submit a question before by emailing Anthony at Anthony.Dworning@scouting.org or during the live session. 

As always, the safety of our Scouts is our first priority. We will adhere to all state and health guidelines in all our programs when we are able to open for operations again.

Yours in Scouting,

Marc J. Ryan
Scout Executive/CEO
Marc.Ryan@Scouting.org

LEC Operations Update - May 1, 2020

Dear LEC Scouting Family,

Our new world continues to evolve. Today I’m reaching out with the latest on what we know and what we’re considering as we seek to make the best and safest decisions for our Scouts and families.  

Before I get into details on openings and closings, etc., I want to first make an announcement as it applies to our most up to date early bird pricing policy. I want to thank all those who have already signed up and have made early bird payments. This is a great help to us as we continue to plan for the summer. We also recognize that many families and units are still struggling, and we want to be responsive and supportive. Therefore, effective immediately, I offer you the “LEC’s Early Bird ‘Til Then” policy. What this means is that until we can make the definitive announcement that we will be able to safely operate our summer camps in accordance with the state, local departments of health, and the National BSA guidelines, we are extending the early bird pricing for all summer camps. Once we do make the formal announcement on operations, the policy will remain in effect for seven total days. This means that the early bird price will be good for seven days after we make the official announcement. On the eighth day, prices will default to the “full price” as previously posted.    

Next, I want to share that we are anticipating communication from the National BSA very soon. We expect this to include the most up to date information on the plan for the four National High Adventures Bases. However, we do not anticipate this communication will address the plan for part C of the BSA Health History (medical form). We do, however, anticipate that we will be able to confirm a policy on that soon.

While Ohio has begun to reopen, we have decided that the Unit Service Center will remain closed a bit longer. Except for the Scout Shop, operations at the Unit Service Center have gone mostly uninterrupted with the installation of the dropbox and rotating hours of staff members processing registration, advancement, and related items. You can expect that each week in May we will slowly begin opening more of the physical operations including the Scout Shop. We will share that schedule as soon as it is finalized. As per previous communications, our staff remain ready to assist our units with whatever they need via virtual meetings, phone calls, texts, and emails. 

Updates on Weekend Camping are as Follows

  1. All LEC camps will now remain closed through Memorial Day Weekend except for Camp Stigwandish.  

  2. While we are disappointed that the events scheduled for “Stig” were unable to go on as planned, we are opening the property for self-guided visits for Scouts, Scouters, and alumni on the following schedule:

  • May 15-17, 2020        9:00 am - 7:00 pm 

  • May 22, 2020             3:00 pm - 7:00 pm 

  • May 24, 2020             3:00 pm - 7:00 pm

No reservations are required, but check-in will be at the quartermaster. Scouters will be on the property for any questions or in case of an emergency.  PLEASE NOTE - this is NOT for a unit or a gathering. It is appropriate to visit as a family. Social distancing guidelines are still in effect. 

If these dates are not conducive, members of the LEC staff will also arrange to meet anyone who wants to walk through the property.  Simply contact Ranger Bear Roloff or Anthony Dworning as follows: 

Bear's Contact: 440-805-9362

Anthony's Contact: 216-331-4608

Weekend Camping and Training Updates

Cub Spring Fun Day

  • May 23rd (Rescheduled dates & locations below)

New Locations/Dates: 

  • Beaumont, July 11

  • Firelands, July 25

  • Beaumont, August 8

Spring Cub Overnighter

  • May 23rd-24th (Rescheduled dates & locations below)

New Locations/Dates: 

  • Beaumont, July 11-12

  • Firelands, July 25-26

  • Beaumont, August 8-9

Wild Wild Webelos Spring Extravaganza

  • May 16th (Cancelled)

  • May 23rd (Cancelled)

Shooting Sports Training/Archery Training (All training postponed until more information is available)

  • Archery Training (Postponed)

  • Shotgun Training (Postponed)

  • Rifle Training (Postponed)

  • Pistol Training (Postponed)

Trailblazer

  • BSR: May 9th (Postponed to later in Summer)

  • FSR: May 16th (Postponed to later in Summer)

Search & Rescue Weekend Camporee   

  • May 15-17th (Cancelled)            

Cub Scout Adventure Loop Night          

  • May 15th (Moved to Virtual Den Meetings)         

Mobile Climbing Wall Training

  • May 19th (Cancelled)

  • May 21st (Cancelled)                  

COPE/Climbing Committee Meeting      

  • May 25th (Moved to Zoom Virtual Meeting on May 18th)

Virtual Roundtables 

  • May 22nd for Cub Leaders

  • May 23rd for Scouts BSA and Venture Crew Leaders

Summer Operations Update

We continue to move forward with planning to safely operate summer programming at both Firelands and Beaumont Scout Reservations. We are looking at multiple models of operation and continue to evaluate all aspects of our properties to ensure that we can address safety and health concerns. While we are still unable to make announcements on all aspects of the calendar and properties, below is an update on our adventure camp schedule.

Adventure Camps

Due to the transient nature of campers attending a day camp, and to give parents and packs the best chance for reliable attendance dates for scheduling, we are moving Adventure Camp to the end of the summer camping season rather than the beginning. This applies to both Firelands and Beaumont Adventure Camp.

Old Dates:

  • Session #1: June 15-20

  • Session #2: June 22-27

New Dates:

  • Session #1: July 20-25

  • Session #2: July 27 - August 1

*This does not currently affect other summer operations.

Great Scout Luncheon

The Great Scout Luncheon, the council's premier fundraising event where the community comes together to support, share and celebrate Scouting, has been postponed to November 5, 2020 from the old date of May 28th. 

As we continue to navigate this uncertain time together, I anticipate having more information as the situation evolves including another update next week. Please continue to find updates and Scouting at Home opportunities on our website and Facebook page. 

Yours in Scouting,

Marc Ryan

Scout Executive/CEO
Lake Erie Council

LEC Operations Update

Dear LEC Scouting Family,

Two weeks have passed since our last formal communication when I promised to notify you of the latest outlook and plans for our summer operations today (4/17). In addition to some important summer updates, I will also share information on the current status of weekend and business operations at our properties including the unit service center.

Let’s begin with summer camp: 

As of today, we remain hopeful and we continue to prepare to safely open and operate our camps this summer. While there is still potential that this could change, we are encouraged by the direction the State of Ohio and the County Departments of Health are taking. We will follow their lead and realize that much still needs to happen for places like camp to be in the position to open and operate with heightened safety measures.

That said, allow me to begin to share a glimpse on some of the additional elements of what “safely operating” our camps in this new environment will entail. While not comprehensive and an ongoing process, you can expect some significant updates to many of the following:

  • Food Service – We will be eliminating all self-service options for and during meals (including beverages and salad bars) and all serving will be done by trained staff.

  • Water Bottles – Participants will be required to bring a water bottle to camp. Water filling stations will be limited but strategic and will be hands free. 

  • Check-in Screening – Upon arrival at our camps, staff and participants will be screened and their temperature will be taken. Those who fail the screening will be refused entry.

  • Sickness at Camp – Participants and tent mates presenting with symptoms of COVID-19 will be sent home.

  • Visitors - All visitors MUST check-in upon arrival and will receive screening before being allowed into camp. Those who fail the screening will be refused entry.

  • Family Night/Activities - Unfortunately, Family Night/Activities at both camps will NOT be held this summer.

  • Hand-washing – Participants will be directed to wash their hands often. Additional hand washing and sanitizing stations will be available.

  • Shower Houses and Restrooms – Shower houses and restrooms will be cleaned 3 times a day.

  • Lodging Cleaning – Camp provided lodging, such as tents and cabins, will be disinfected before new participants arrive.

  • Protective Gear – We will be reviewing best methods for use of gloves, masks, etc., while on our properties.

  • Camp Equipment – We will properly sanitize all community and reusable program equipment after each use.

As stated above, these are all under review as part of the comprehensive evaluation now underway of our standards and policies. As we move forward, you can expect a comprehensive list complete with instructions.

Also, related to summer camping is the concern over required health forms. I want you to know that we are very aware of the situation and working closely with the national BSA to determine approved protocol for this summer. We understand that it will be somewhere between difficult and impossible to get a new physical completed between now and summer camp. We believe that a temporary policy will be put into place to mitigate this year’s unique set of circumstances. We expect to be able to communicate the updated information in the early part of May. 

As it applies to the summer calendar, there are two primary things that you should know.

First, NYLT, scheduled to be conducted at Firelands from June 7-12 will be MOVED to July 19-24, 2020. 

Second, while both Firelands and Beaumont were scheduled to open in early June, the likelihood that they might not open until later in June or as late as the beginning of July is relatively high. We will make that decision as we carefully and thoughtfully follow Gov. DeWine’s orders and work with our local county health departments. 

In all cases with our summer operations, please be reminded of the following three governing thoughts:

  • First, our “full and hassle-free refund policy” is there to support your family if you decide you are not comfortable or unable to participate in camp this summer. All monies will be returned through the vehicle they came in (i.e. your unit, your family) and NOT held by the council.

  • Second, as a reminder, we have extended our early bird period until May 1, 2020. We are encouraging units and families to continue signing up and submitting deposits where and as possible.

  • Third, while our campership submission timeframe has now concluded, we will support any family who has been directly affected by COVID-19 and will honor early bird fees. If you have not done so yet, please reach out to our camp directors ASAP (Phil Williams; Jarrod Blundy; Brittany Dunne). 

Next, let’s discuss weekend operations. As of today, Lake Erie Council properties are closed through May 7, 2020. Based on criteria contained in Phase I of the State of Ohio’s plan to reopen the state, we find it necessary to extend that period, on a rolling basis, through May 14 to begin with. Here is a list of scheduled activities set to take place during that time and their disposition moving forward.

  • May 1 – Cub Scout Adventure Loop Nights and Disabilities Awareness – Moved to Zoom Virtual Meeting

  • May 1-3 – Wilderness Engineers Weekend at BSR – Postponed until June 6, 2020

  • May 2 – Merit Badge Workshop at FSR – Postponed until July 25, 2020 at FSR

  • May 2 – Merit Badge University 4 – Postponed until July 25, 2020 at FSR

  • May 2 – Cub Spring Fun Day – Postponed until May 23 at BSR

  • May 2-3 – Spring Cub Overnighter at FSR – Postponed until May 23-24 at BSR

  • May 4 – Scouts BSA Unit Tools Team Meeting – Moved to Zoom Virtual Meeting

  • May 5 – Key 8 Meeting (Division Leadership Team) – Moved to Zoom Virtual Meeting

  • May 8-10 – Shooting Sports NRA Instructor Training – Postponed

  • May 8-10 – Barkmont at BSR – Postponed

  • May 8-10 – Level 2 Climbing Instructor Training – Postponed

  • May 8-10 – The Spirit Lives On – Final Weekend – Postponed: More Information Soon 

  • May 9 – Beaver Day at FSR – Postponed to June 6, 2020

  • May 9 – Trailblazer at BSR – Postponed

  • May 9 – Pinewood Derby Championship – Postponed

  • May 11 – Stewards of Firelands – Postponed

  • May 12 – Mobile Climbing Wall Training – Cancelled

  • May 14 – Mobile Climbing Wall Training – Cancelled 

Every two weeks, we will update you on the status of our properties. The next update will come two weeks from today, May 1st, and will directly address the period of May 15- May 28.

Finally, operations at the Unit Service Center remain limited until April 30/May 1, 2020. Included in our communication of May 1 will be the plans relating to the Unit Service Center starting on May 4, 2020. Be reminded that we continue to process advancement, including Eagle workbooks, and membership. The drop box on the east side of the building is there for you to deliver important material 24 hours a day. In addition, our entire staff, who remain engaged and focused on serving our units, are available to drop off or pick up items as needed. Simply reach out to your unit serving executive to make necessary arrangements.

I want you to know how much I appreciate your partnership and support as we continue to work through these unchartered waters. I hope your family has been able to participate in many of the terrific virtual programs and offerings being conducted every day in your Lake Erie Council (Schedule at www.lecbsa.org/at-home) (Daily Facebook Live events @LakeErieBSA). I hope that many of you plan to participate in the Scouts Own Pancake Power Hour tomorrow morning (4/18) and the Camporall next Saturday (4/25) on our Facebook page. My family plans to be there for both! Oh, by the way, tune in tomorrow for some special guests as well as a major announcement that will change the future of Scouts Own and will help your units achieve their goals to fund their adventures! I am so excited about this! Don’t miss it!

If I don’t “see you” tomorrow, be safe and stay healthy. I miss you and continue to pray for you and our entire Scouting family!

Yours in Scouting,

Marc J. Ryan
Scout Executive
Lake Erie Council, Boy Scouts of America

Marc.Ryan@scouting.org
216-458-8910

LEC Summer Operations Update

Dear LEC Scouting Family,

Covid-19 has and continues to impact every part of our society. While my prayers remain for the health and safety of the members of our Scouting family as well as all those in harm’s way, there are lots of moving pieces in the Scouting world that require attention and decision making based on what we currently know in an ever evolving landscape of information.

Although still more than two months away, one of the largest questions surrounds the operation of our summer programs at Beaumont and Firelands Scout Reservations. Here is where we find ourselves at the crossroads between providing a beacon of hope and being pragmatic.

We know that many of our families are struggling to adjust to the new norms of things like home schooling while still working or perhaps living through challenges related to changes in their work situation. We also know that our Scouts look forward to their summer adventures in the outdoors as I certainly did as a youth. We want to provide that beacon of hope through today’s dense fog but also want to be responsible and set realistic expectations. So, as of today, April 3, 2020, here is where we are on our decision-making process for summer operations:

  1. First, I hope you know that I/ our council would never do anything to jeopardize the safety of our Scouts, families or the safety of our first responders and front-line medical personnel. 

  2. Second, I am blessed to be surrounded with great colleagues both in our council and throughout the state of Ohio and West Virginia. I have been meeting with my fellow Scout Executives. We are monitoring this ever-changing situation daily and are working together to provide consistent leadership and make decisions on how Scouting should responsibly move forward.

  3. Third, as of today, we are preparing and are hopeful that we will be able to safely operate our camps this summer. Based on information and directives from the state or other entities, that might change tomorrow or even later today. If it does, we will communicate quickly and thoroughly. Should no further directives come over the course of the next two weeks, you can expect our next formal update and communication on Friday, April 17, 2020.

Related, even though we continue to prepare for camp, we realize that there is a likelihood that camp might not go on as planned.

That said, we are encouraging units and families to continue signing up and submitting deposits where and as possible. Some of you might ask “why?” Two reasons:

  1. First: For planning purposes; budgeting, staffing, ordering (eventually), etc., it is important that we have an understanding and base-line model for what to anticipate this summer. 

  2. Second: While there is a likelihood that camp might not go on exactly as planned, it would certainly be far more difficult to shut down the works today (2.5 months out) and then try and start the engine back up if we are able to run (even if it is in a different model than currently planned). 

With our units and families in mind:

  • We have extended the Scouts BSA early bird discount period from April 24 to May 1, 2020. 

  • We have extended the campership application process from April 1 to April 15, 2020. 

  • We have adopted a “full and hassle-free refund policy.” If camp should not be able to run as planned or if a family decides to not participate all monies will be returned through the vehicle they came in (i.e. your unit, your family) and NOT held by the council.

Regardless of the outcome, your Lake Erie Council is committed to providing exceptional experiences to our Scouts. If we are unable to provide those in person at our world-class camps, then we will pivot and find new and innovative ways to offer programs (like our Camporall on April 25 th , for example). However, we will cross that bridge when we come to it. Speaking of innovative efforts, if you and your Scouts have yet to take advantage of all that the LEC is currently offering, I invite and encourage you to visit www.lecbsa.org/at-home for advancement, entertainment, and for activities around the council. Follow us on Facebook to receive the most recent communications on new programs. 

As I look out the window of my “new office” at home, the grass is greener than it was a few weeks ago, and the trees and flowers are beginning to bloom. Summer is indeed on its way! Soon, the days will grow even warmer and longer and our camps will be physically ready to give young people experiences of a lifetime; challenging them to learn, grow and achieve through our 110-year-old, proven program of character, leadership and good citizenship. 

While this summer may not look like all the summers that have come before or any of the summers that will come after, together, we can make sure that every Scout can and will benefit from what we do and how we do it!

I appreciate all that you have and continue to do as a partner in delivering the promises of Scouting to our families. 

Yours in Scouting,

Marc J. Ryan
Scout Executive
Lake Erie Council, Boy Scouts of America

Marc.Ryan@scouting.org
216-458-8910

2020 Virtual Camporall

Scouts! Who is ready to get back to camp? If you are missing out on what we have to offer out at Scout Camp while we are stuck at home, you are in luck! Join the Lake Erie Council as we offer our first-ever virtual Camporall on April 25, 2020. Activities will include, a 5K, virtual Chili Cook-off, service project, a gateway competition, a campfire and more! This event is open to all — all programs, all councils, and countries!

To learn more about the Camporall and to sign up, click here!

For more fun activities to do at home, check out our Scouting at Home page.

 #ScoutingAtHome #DutytoOthers, #LakeErieCouncil #ScoutStrong

A Scout Is Helpful, See How You Can Help Below in the Numbered Blocks

Dear Scouters, Friends and Supporters,

It is my greatest hope that this message finds you and your family healthy and safe. While most of my communication to date has been very tactical and focused on logistics, I wanted to take a few moments to share some personal thoughts and provide a sneak peek on a few initiatives that we are hard at work on launching as I type this message.

As you know, we are experiencing a critical moment in our nation's history. A moment that is severely disrupting our way of life and is clearly altering how, when, where and with whom we gather, travel, conduct business, and participate in movements like Scouting.

And yet, a movement like Scouting has an important place in times of calm and disaster. From our early days of selling war bonds, to the millions of pounds of food our Scouts have collected over the years, or the amount of lives saved by Scouts organizing blood drives, to our Scouts using CPR or lifesaving swimming skills, the world expects more from Scouting. They have seen it in the past and know that service above self is at the core of who we are.

Scouting teaches essential tools that create leaders. Leaders in communities, in corporate offices, on battle fields, in homes and houses of worship. Scouting has and needs to continue to lead the way. One of the ways we do that is through the 135 merit badges that give our Scouts opportunities to learn about a vast array of potential careers, hobbies, life skills and emergency responsiveness. In 2019, over 1.7 million merit badges were earned in the BSA!  Nearly 10 thousand of them were achieved right here in the Lake Erie Council!  It is estimated that one in three members of Scouting will eventually choose what they will do for their lives work through an encounter in our merit badge program!  Think about that for one second. If you want to talk about impact, you need search no further.

But that’s what Scouting does; it creates impact. The merit badge program has done that since the very beginning of our time as a movement. There is so much we can all learn from Scouting, particularly our merit badges. We can and should look to them for not only information but even inspiration for some of the most difficult and seemingly overwhelming times in our lives. So, that’s what I did. In thinking back to my time as a Scout, I was reminded of the Wilderness Survival merit badge and how in the seven priorities of survival - it all hinges on the very first one - POSITIVE MENTAL ATTITUDE.

Teaching Scouts to care for themselves in ways that allow them to come home safely is what we do whenever they are in the outdoors. Most Scouts get along just fine when they are camping, backpacking, canoeing, and taking part in other outdoor activities. They have brought along the clothing and gear they need and have been taught to make good plans and do their best to manage any risks. A good guide for the wilderness and a solid outlook for life if I’ve ever heard one!

But now and then something unexpected happens. Someone wanders off a trail and loses their way. Someone becomes injured, a storm catches us by surprise. A boat capsizes. A snowmobile runs out of gas far from the road. We no longer know where we are, or we find ourselves without the equipment, water, and food that we usually take on our adventures.

When things go wrong, the skills of wilderness survival are what we train our Scouts to rely on to make everything right again. Thinking through the challenges that face us and coming up with good solutions are vital to overcoming obstacles and caring for ourselves everywhere, including in the outdoors - especially when we must get out of difficulties. Wilderness Survival means knowing how to stay alive, and well, until the emergency is over. It means working with nature rather than against it. It means always having a positive attitude – the one essential that can’t be carried in a pack or a pocket.

Many survivors of wilderness emergencies have said that their willingness to survive is the key factor in getting through a difficult situation. One might assume that everyone has an equal desire to survive but that is not always the case. Some people will endure almost unbelievable conditions while others in much less difficult situations might simply give up and quit. Wilderness Survival teaches us, Scouting teaches us to MAKE THE CONSCIOUS CHOICE TO BE AMONG THOSE WHO CAN AND WILL ENDURE!

While America's confidence is bowed, it is far from broken. Together, we are so much stronger than the coronavirus and far more resilient than we might think.  We've been through other challenges in the past that seemed, at the time, insurmountable. Each time, we've put aside fear and panic and worked together to emerge stronger than ever as a country. And there is no doubt in our minds and hearts that together, as a country, we will do so once again.

This is a unique opportunity to reassert the unmatched creativity and innovative spirit, technological know-how, unyielding determination and cherished values that define our country's greatness.

I am proud of our staff and volunteers who are working together to create both relevant and entertaining programming and making our now isolated world feel a bit less lonely. If you haven’t seen our Scouting from Home resources, you can access or simply check them out via our council website at www.lecbsa.org/at-home. 

In our home, we are relying on the lessons of Scouting more than ever. As parents, Kelly and I, are so thankful for the innovative use of technological resources that our council, along with many others, have deployed to both provide Scout skills instruction as well as a sense of distraction and normalcy during an otherwise difficult time. 

Even with resources and support, we know we can and should do more.

1

Today, I am proud to share that we are launching the A Scout is Helpful effort aimed at both supporting those serving on the front lines as well as helping those who are in need. Our plan is to make an impact through our Scouting family by raising funds and pursuing a different endeavor each week. For our first week, we will be focusing on those working to care for others. We will be using all funds raised through A Scout is Helpful between now and Monday, March 30 to send food to emergency workers in hospitals and pop-up response centers. This allows us to help two groups at the same time- local restaurants and our heroes who are caring for others and saving lives while putting their health at risk. 

To contribute to the A Scout is Helpful fund, simply click here.

We are also looking for suggestions on how we can make the best impact moving forward. We want to hear from you! If you have thoughts, please submit them so we can announce our plan for next week on Tuesday, March 31.

2

We are also looking for unique ways that we can raise dollars for the fund. To that end, I am excited to be hosting the first event to do so.  This Sunday, March 29 at 11:00 AM, I will be leading the A Scout is Helpful 5K!  Here’s how it works. All are welcome to participate by donating at any level. We are suggesting a $25.00 race fee/donation to the A Scout is Helpful fund. Between 10:30 am and 11:00 am, we will Facebook live and welcome pictures of you warming up for your race. At 11:00 am, the pistol will sound, and you will run (or walk) a 5K in your neighborhood. When completed, simply post your time and a finish line picture. We encourage you to get your family involved. Perhaps have them make a finish line for you to cross and get an action shot of you along the route! Let’s have fun with this!  You can contribute to the event by clicking here.

3

Stay committed to the twelfth point of the Scout Law, A Scout is Reverent. We are proud to invite Scouts and Scouters from across the country to join us for a virtual Scouts Own Service on Friday, April 3rd at 6:00 pm.  We will pray, sing, learn, and honor God through a service by Scouts and Scouters, for Scouts and Scouters. An offering will also be available for the A Scout is Helpful fund during the service.  It will take place online with further details coming in the days ahead.

The positive impact of Scouting shines through when it lives up to its own commitment to model the Scout Oath and Law. Together, we can keep those alive during this challenging time. Clearly the short term will be different from what we’re used to, but our ability to overcome and adapt is precisely what we have been teaching our Scouts for the last 110 years. As my Scoutmaster used to say when a new Scout would ask him, "What would we do if it rains?"  “We go to Plan B,” he would exclaim!  When questioned about what Plan B was, he would respond the same way with a smile every time. “It’s Plan A with a poncho, Scout!” 

I miss our Scouting family and very much look forward to being with you all in person soon.

Until then, Scout on and stay safe,

Marc J. Ryan

Scout Executive/CEO

We Are Monitoring COVID-19 and Are Prepared to Ensure Scouting Thrives Locally

We are monitoring COVID-19 and are prepared to ensure Scouting thrives locally.

As COVID-19 and its impact continue to evolve and develop, we remain focused on the health and safety of our units and Scouts, as well as our commitment to you.

Lake Erie Council is here to support you and is working hard to ensure our team continues to provide you with exceptional service.

  • We have launched Scouting at Home, an online resource hub that has our latest news, projects Scouts can do from home, live broadcast schedule, demonstrations, resources, and much more!

  • We have moved the majority of our communications to our website and social media channels — so please follow @LakeErieBSA on Facebook and Instagram. We have limited our emails to only essential information to ensure you are not flooded with unnecessary content at this time.

  • Our Unit Serving Executives are available via phone, Zoom, and email to arrange pick-ups, guidance on virtual meetings, and home Scouting. 

  • Membership processing, including rechartering and stand-alone, applications will take place on Wednesdays and Fridays. Information can be mailed directly to the Unit Service Center (2241 Woodland Avenue, Cleveland, Ohio 44115) or pick-ups can be arranged with your Unit Serving Executive. We will be installing a dropbox outside the service center and when this project is completed we will announce it on our social sites. 

  • Advancement, including the rank of Eagle Scout, will be processed every Thursday. Learn more about national's response to advancement in the linked FAQs and LEC's protocols here. Information can be mailed directly to the Unit Service Center (2241 Woodland Avenue, Cleveland, Ohio 44115) or pick-ups can be arranged with your Unit Serving Executive. We will be installing a dropbox outside the service center and when this project is completed we will announce it on our social sites. 

UPDATES

As many of you know, Governor Mike DeWine’s series of public health mandates issued over the past several days have caused us to cease normal operations across all facets of our organization. Just last week, we made the difficult decision to postpone our programs and events through April. 

  • Today, we have decided in the interest of our Scout's safety and health, to postpone events and continue camp closures through May 7, 2020. To learn which events are affected and their new dates, read our detailed outline here. 

  • The Unit Service Center and Cleveland Scout Shop will remain closed at this time through March 27, 2020. Again, work with your Unit Serving Executive to have membership and advancement paperwork turned in and processed. You can also mail directly to the Unit Service Center. Any urgent Scouting supplies can be ordered online at www.scoutshop.org or by calling 800-323-0736. 

  • In accordance with national guidelines, units should avoid in-person gatherings; instead, they should utilize digital and online resources, such as video conferencing, to continue Scouting meetings, projects and advancement, adhering to the current youth protection guidelines already in place for digital communication. Unit Serving Executives can help you navigate this digital environment and you can find resources on our website. 

While this is a challenging time for Scouting, our community, our country, and our world, it is also a time for us to rise up and do extraordinary things. Extraordinary times call for extraordinary measures. Let us come together and show Scouting will thrive and overcome this challenge. Share your #scoutinginaction photos (How are you continuing Scouting from home? How are you helping your community?) and participate in conversations @LakeErieBSA on Facebook and Instagram. 

And finally, as a non-profit organization, we rely on event attendance, program fees, donations, and meeting revenue to operate. Canceling events will have a significant impact on our overall operating budget. If you are able, donate at GiveScouting.org. You can become a monthly donor and be part of the Keepers of the Flame program here. 

This is an incredibly formidable and complex time of unknowns and we are doing our best to navigate these difficult times with keeping our Scouting families safety at the forefront of every decision. Please know that we join you in wanting to re-open our properties, programs, and events as soon as possible.

Thank you for your patience and trust in Lake Erie Council as this situation continues to evolve.

Yours in Scouting,

Marc J. Ryan

Scout Executive / CEO

Additional Resources

LEC Event Details

National Advancement FAQs

LEC Scouting At Home Resource

National Coronavirus Resources

Lake Erie Council Protocols for Advancement and the Processing of Eagle Applications/ Project Books During Office Closure

Lake Erie Council Protocols for Advancement and the Processing of Eagle Applications/ Project Books During Office Closure

 

Per National BSA Guidelines Issued 03/19/2020

The following questions regarding advancement have arisen as we deal with closures, cancellations, or other issues caused by the spread of the coronavirus (COVID-19). Although there are difficulties and constraints, advancement can continue. Youth, parents, and leaders should work together to implement creative, common sense ways to facilitate advancement while adhering to the Guide to Safe Scouting and following the rules of Youth Protection training. Please follow this link to the Guide to Advancement (GTA), which remains the primary source for information related to Scouts BSA advancement. It is referenced throughout the answers provided here. Please send additional questions to oadvancement.team@scouting.org

Q: How can advancement be tracked remotely? 

A: Scouting units should use ScoutBook to record and track advancement. 

To track advancement remotely, parents should: 

1)     Connect with their child’s member profile via an invitation that the unit leader sends within ScoutBook. 

2)     Once a connection is made, the parent should use the Scouting app, found in both the App Store and Google Play, to stay connected with their unit. 

3)     The Scouting app provides parents the ability to report any advancement that was completed at home. 

Go to https://help.scoutbook.com to learn more about how to start using ScoutBook and how to connect parents to their Scouts.

Q: May merit badge requirements or rank requirements be modified? 

A: No. All requirements must be completed as written. If meetings or activities are canceled or limited, youth should continue to work on requirements as far as possible. By employing common sense and creative solutions, many requirements–even Scoutmaster conferences–can be fulfilled through videoconferencing or telephone calls.

Q: Can merit badge counseling or Nova/Supernova counseling be done using digital technologies like Zoom or WebEx? 

A: Yes, registered merit badge counselors or Nova counselors/Supernova mentors may work with youth using digital platforms, ensuring that all youth protection measures noted in the Guide to Safe Scouting and BSA’s social media guidelines are in place. In addition to youth protection, the advancement guidelines in GTA Section 7 are required.

Q: May time missed due to canceled unit meetings count toward active participation requirements? 

A: Yes. If youth are registered and in good standing, a disruption from COVID-19 virus can be the “noteworthy circumstance” that prevents participation. This policy has been in place for many years and is explained in GTA Topic 4.2.3.1.

Q: May time missed due to canceled unit meetings count toward position of responsibility requirements? 

A: Yes. If youth are registered and unable to meet the expectations of their positions because of COVID-19 disruptions, then units may need to waive or rethink the expectations. Just as youth must not be held to unestablished expectations, they must not be held to expectations that are impossible to fulfill. See GTA Topic 4.2.3.4, “Positions of Responsibility,” with its six subtopics.

Q: Does the National Council grant extensions of time to complete rank requirements beyond the 18th birthday for the Eagle or 21st birthday for Summit or Quartermaster? 

A: Yes, but only for the Eagle Scout rank as described in GTA Topic 9.0.4.0 or for Venturing Summit or Sea Scout Quartermaster as described in GTA Topic 4.3.3.0. Unit leadership must become familiar with the five tests under 9.0.4.0. The tests were designed to accommodate such obstacles as those presented by COVID-19 disruptions.

Q: Will youth who are not yet Life Scouts be allowed to apply for an extension to earn the Eagle Scout rank? 

A. Extensions are considered only for Scouts who are Life rank. If, once a Scout achieves Life rank, it turns out that COVID-19 disruptions along the way have left them with insufficient time to complete Eagle requirements, then this may be cited when the time comes to submit an extension request.

Q: May local councils grant extensions? 

A: Normally, that is not allowed. However, due to the current situation—effective immediately and through September 30, 2020—council Scout executives may grant extensions, or delegate authority to the Council Advancement Committee to grant extensions under the following limitations: 

1.     It can be established that COVID-19 disruptions were the only circumstances that delayed work on Eagle Scout/Summit/Quartermaster advancement requirements, such as the service project or merit badges. If any other causes were involved, the extension request must go to the National Council following the process outlined in the GTA. 

2.     Extensions shall only be granted to youth in Scouts BSA who have already achieved Life rank. 

3.     When the council receives a COVID-19-related request for a time extension, the council reviews the request and approves it if appropriate. A written response stating the outcome of the extension request must go to the youth. If approved, the notification must be attached to the youth’s Eagle/Summit/Quartermaster rank application. For Eagle, the extension must not exceed 3 months from the youth’s 18th birthday; for Summit/Quartermaster, the extension must not exceed 3 months from the youth’s 21st birthday. 

4.     Upon turning 18, the Scout must submit a completed adult application and successfully complete YPT; their participant code will now be UP for SBSA or VP for Venturing and Sea Scouting. 5. Extension requests for more than 3 months beyond the youth’s 18th/21st birthday must be sent to the National Service Center following the process outlined in the GTA. Note: A “month” in BSA advancement is defined as a day from one month to the next. For example, March 5 to April 

The authority for councils to grant extensions is temporary, lasting only through Sept. 30, 2020.

Q: If youth have already received an extension, can they request additional time due to COVID-19?

A: Yes. Council Scout executives may grant extensions, or delegate authority to the Council Advancement Committee to grant extensions under the limitations listed above. 

Q: What should be done while an extension request is being considered? 

A: Youth should continue to work on advancement in so far as they are able—e.g., independently, or over the phone or videoconference—and at Scouting activities once they resume. 

Q: Are extensions required when an Eagle/Summit/Quartermaster board of review must be delayed? 

A: No. Councils may grant Eagle/Summit/Quartermaster boards of review up to six months after the youth’s 18th/21st birthday. See GTA Topic 8.0.3.1, “Eagle Scout Board of Review Beyond the 18th Birthday.” See also, GTA Topic 8.0.1.6, “Boards of Review Through Videoconferencing.” 

Q: Are electronic or digital signatures acceptable for rank advancement or for the Eagle/Summit/Quartermaster packets/applications? 

A: Yes. Electronic or digital signatures will be accepted through September 30, 2020. 

Q: How can a youth continue to work on advancement requirements if they don’t have internet or high-speed internet for videoconferencing? 

A: Youth may take a picture of their completed activity/requirement and share the work with unit leaders. In keeping with Youth Protection Training policies, all communications from youth should be sent to at least two adults. Parents or guardians may send advancement work on behalf of their child.

 

Lake Erie Council Specific Guidance

 

Q: How can I get my Eagle Packet reviewed if the office is closed.

A: Advancement, including the rank of Eagle Scout, will be processed every Thursday. Information can be mailed directly to the Unit Service Center (2241 Woodland Avenue, Cleveland, Ohio 44115) or pick-ups can be arranged with your Unit Serving Executive.

Important: please keep a copy of anything you mail. 

Q: How will Eagle BORs be done?

A: Eagle BORs will generally be postponed until Council events are back on the calendar. If a Scout is nearing the 3-month deadline from their 18th birthday, they should contact their Service Area Advancement Team Lead for instructions on scheduling a virtual board of review in their Service Area.

Q: How will Eagle project reviews be done?

A: The Scouts with Eagle projects to be reviewed should wait (if possible) until council events are back on the calendar. If they feel that the project needs to be approved due to timing with their 18th birthday, then they should contact their Service Area Advancement Team Lead to schedule a virtual project review

Q: Can project work proceed during the office closure?

A: All paperwork and individual efforts on an Eagle project can continue. All efforts requiring a group of people should be suspended until the office is re-opened. If this delay in the project work will cause the project to be completed after their 18th birthday, then an extension should be requested following the information in GTA Topic 9.0.4.0 and 9.0.4.1. The extension request must cite that the extension is due to the COVID-19 outbreak.. 

How Lake Erie Council Is Handling Events and Camping Registrations Affected by COVID-19

 RE: COVID-19 Refunds/Credits for Future Events/Camping Reservations

Event Registrations

At this point, all registrations for future events through May 7, 2020 have been transferred to existing alternate dates. If you, your family, or your unit is unable to attend the alternate date provided, please contact us so that we can create a credit to use towards future LEC events/activities. Alternate dates for paid events are listed below. 

If you have any questions about how an event credit works, please contact Jarrod Blundy at jarrod.blundy@scouting.org.

Campsite Reservations

All cabin and campsite reservations through May 7, 2020 have been canceled and payments have been credited within the facility reservation system. When making your future reservation, please choose the "mail in check" option at checkout to book the reservation, and then let us know by contacting Jarrod Blundy at jarrod.blundy@scouting.org so that we can apply the credit.

Summer Camp Early-Bird Payments

For Scouts BSA Resident Camp at Beaumont Scout Reservation, first payments are due by March 20, 2020. We know that COVID-19 has caused disruptions to unit meetings and consequently some units may have difficulty being able to meet this deadline. Therefore, as long as a full payment is received by April 24, the Scout will receive early-bird pricing. If additional time is needed, please contact Camp Director Phil Williams at philip.williams@scouting.org, or Business Manager Noah Boksansky at noah.boksansky@scouting.org.

For Lake Erie Council Cub Scout and Webelos summer camping programs, the early-bird payment deadline remains May 1, 2020. All Scouts who are registered and paid for by May 1, 2020 will receive early bird pricing. If additional time is needed, please contact Camp Director Jarrod Blundy at jarrod.blundy@scouting.org.

Refunds

If you are unable to use a future reservation credit or an event/activity credit within the next 12 months, we are able to process a refund for events or reservations that have been canceled by Lake Erie Council. Refunds will be processed within 24 hours and payment should be received within 7 business days.

•   For Camping Reservations refunds, please contact Jarrod Blundy at jarrod.blundy@scouting.org.

•   For Event Registration refunds, please contact the staff advisor for the event:

o   Scouts BSA activities: Jim Vanderpool at jim.vanderpool@scouting.org

o   Cub Scout activities: Brittany Dunne at brittany.dunne@scouting.org

Camperships

We understand that there may be additional need for Camperships this year. We ask that you submit your requests April 1, 2020. Please visit www.lecbsa.org/camperships.

Other Questions

If you have other questions regarding Lake Erie Council events/activities or camping reservations cancelation/refund policies, please contact Philip Williams at philip.williams@scouting.org.

Updated March 24 to include the new changes announced by the LEC.

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